Office Administrator / Executive Assistant

About the Firm

We are a highly specialized law firm focused on complex litigation in Financial, Cyber, and Criminal Law. We require a highly efficient and discreet professional to manage our office operations and provide crucial executive support, ensuring the firm runs smoothly and leadership can focus on high-stakes client work.

The Opportunity

We seek a proactive and exceptionally organized Office Administrator / Executive Assistant who will be the central pillar of our Mumbai office. This role demands excellent organizational skills, confidentiality, and the ability to manage multiple priorities in a dynamic, professional legal environment.

Required Qualifications & Experience

Essential Qualifications

• Educational Background: A Bachelor’s degree in any field (e.g., B.A., B.Com, B.B.A.). A background in business administration or management is a plus.
• Work Experience: A minimum of 2 to 4 years of professional experience in an administrative, executive assistant, or office management role, preferably within a law firm or professional services environment.
• Technical Proficiency: Advanced knowledge of the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) for correspondence, data tracking, and presentation preparation.
• Communication: Fluent and articulate written and verbal English communication skills.

Preferred Skills & Attributes

• Organizational Acumen: Demonstrated experience managing schedules, travel, and complex filing systems (both physical and digital).
• Confidentiality: Proven track record of handling sensitive and confidential information with absolute discretion.
• Proactiveness: Ability to anticipate the needs of firm leadership and take initiative to solve administrative problems independently.
• Financial Literacy: Basic knowledge of vendor invoice processing, petty cash management, and expense report generation.

Key Responsibilities

1. Executive & Administrative Support

• Manage complex calendars, scheduling meetings, and coordinating court appearances for firm leadership.
• Arrange all domestic and international travel logistics, including flights, accommodation, and ground transportation.
• Handle all incoming and outgoing professional correspondence (emails, letters, courier).

2. Office Management

• Oversee daily office operations, ensuring supplies are stocked, equipment is maintained, and the office environment remains professional.
• Manage vendor relations, ensuring timely and accurate payment of utility bills and service provider invoices.
• Maintain highly organized physical and digital filing systems for administrative and client matters (non-legal documents).

3. Financial Coordination

• Process and track firm expenses and expense reports for reimbursement.
• Assist in basic billing preparation and time-tracking data entry.

What We Offer (Benefits)

• Performance Bonuses: Generous bonuses rewarding exceptional organizational support and efficiency that positively impacts the firm’s workflow.
• Health & Security: Comprehensive medical and accident insurance coverage.
• Professional Development: Financial support for relevant external courses and certifications to enhance administrative, HR, or software management skills.
• Stable Work Environment: Opportunity to work closely with firm leadership and be an integral part of a focused, successful practice.

Application Details

How to Apply: Submit your CV and a brief cover letter outlining your relevant administrative experience to the careers portal .